Civic and Events Director - Park and Rec Department

Job Details

Category: Full-Time
Status: Closed
Posted: Dec 4, 2024
Close: Until Dec 23, 2024

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. The City of La Porte provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.

Incumbent serves as Civic and Events Director for the City of La Porte Parks and Recreation Department, responsible for supervising and directing assigned personnel and scheduling, directing, and organizing various events.

Responsibilities

Supervises and directs assigned personnel, including analyzing human resource needs, reviewing documentation for newly created or significantly revised positions, interviewing candidates and making hiring recommendations, providing training, planning, delegating, and controlling work assignments, developing, mentoring, and motivating staff, evaluating performance, reviewing salaries, and maintaining discipline and recommending corrective actions.

Directs and schedules events at Civic Auditorium by other organizations and renters.

Schedules and promotes events sponsored by the Civic and City of La Porte.

Oversees and schedules staffing and maintenance of building.

Manages and organizes various events, including, but not limited to, La Porte Sunflower Fair and Friday Night Live Events and various other City of La Porte events.

Oversees ticket sales, concessions, bar transactions, and staff for the Civic and City.

Orders and inventories linens, bar, and concession supplies.

Solicits sponsors and sales for events and revenue products and activities.

Assists with events for the La Porte County Convention and Business Bureau.

Manages and promotes concerts and events promoted by the Civic.

Solicits and books bands and entertainment for events at the Civic.

Principal contact for event organizers and renters of the Civic Auditorium.

Attends meetings for Tourism Board, Park Board, Small Business Coalition, and Civic Advisory Board.

Performs related duties as assigned.

Requirements

Bachelor’s Degree in Public Management, Hospitality, or related field, and/or equivalent combination of education and experience.

Ability to meet all hiring requirements, including passage of a drug screening.

Thorough knowledge of standard policies and practices of City of La Porte Parks and Recreation Department, with ability to manage and oversee various projects and events.

Practical knowledge of standard budgeting and accounting practices and procedures, with ability to oversee various sales operations, prepare detailed financial statements, and maintain complete and accurate financial records.

Working knowledge of basic computer skills, including word processing, spreadsheet, email, and Department-specific software and applications, with ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Working knowledge of basic filing systems and ability to create and maintain Department files and records.

Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare documents, correspondence, and detailed reports.

Ability to effectively supervise and direct assigned personnel, including analyzing human resource needs, reviewing documentation for newly created or significantly revised positions, interviewing candidates and making hiring recommendations, providing training, planning, delegating, and controlling work assignments, developing, mentoring, and motivating staff, evaluating performance, reviewing salaries, and maintaining discipline and recommending corrective actions.

Ability to effectively listen, comprehend, and communicate orally and in writing with co-workers, other City and County departments, government officials, sponsors, vendors, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements.

Shall comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to properly operate standard office equipment, including, but not limited to, computer, sound and light systems, telephone, and calculator.

Ability to count, compute, and perform arithmetic operations.

Ability to compare, compile, analyze, evaluate, and fabricate data, and make data-driven decisions.

Ability to understand, memorize, retain, and carry out oral and written instructions and present findings in oral or written form.

Ability to work alone with minimum supervision and with others in a team environment, work on several tasks at the same time, and work rapidly for long periods, occasionally under time pressure.

Ability to plan and make public speaking presentations.

Ability to apply knowledge of people and locations, plan and layout work assignments, and read and interpret detailed blueprints and plans.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to testify in legal proceedings/court as necessary.

Ability to regularly work extended hours, weekends, and evenings, respond to emergencies on 24-hour basis, and serve on call on rotation basis, and occasionally travel out of town for meetings/events, but not overnight.

Possession of a valid driver’s license and demonstrated safe driving record.

Other Qualities

• Proven experience in event planning and management within the hospitality or nonprofit sectors.
• Strong budgeting skills with a track record of managing large-scale events successfully.
• Excellent communication skills, both verbal and written, with the ability to negotiate effectively.
• Demonstrated experience in fundraising strategies and donor relations.
• Exceptional organizational skills with keen attention to detail.
• Proficiency in event marketing techniques to reach target audiences effectively.
• Ability to work under pressure while managing multiple projects simultaneously.
• A passion for creating memorable experiences that align with our mission.

Difficulty of Work

Incumbent performs a broad range of duties involving complex and complicated considerations and problems. Incumbent operates within very general guidelines and rules that require adaptation to address specific cases and circumstances.

Responsibility

Incumbent performs duties within general Departmental objectives, where interpretations of objectives are discussed with the supervisor. Incumbent utilizes Departmental policies and objectives to address a wide array of complex cases and situations. Incumbent’s work product has a major impact on Departmental functions and operations, and work is reviewed upon completion for attainment of Departmental objectives and compliance with legal requirements.

Personal Work Relationships

Incumbent maintains frequent communication with co-workers, other City and County departments, government officials, sponsors, vendors, and the public for the purposes of exchanging information, instructing, and mentoring.

Incumbent reports directly to Park Superintendent.

Physical Effort and Work Environment

Incumbent performs duties in a standard office environment and in the field/outdoors, involving sitting/walking at will, sitting/standing/walking for long periods, driving, walking on uneven terrain, working in extreme temperatures, working in noisy environments, working in high places and confined areas, lifting/carrying/pushing/pulling objects occasionally weighing over 50 pounds, bending, reaching, crouching, kneeling, handling, grasping, and fingering objects, close/far vision, color and depth perception, speaking clearly, hearing sounds/communication. Incumbent may be exposed to irate/hostile persons and may respond to situations involving potential physical harm to self/others.

Incumbent is regularly required to work extended hours, weekends, and evenings, respond to emergencies on 24-hour basis, and serve on call on rotation basis, and occasionally required to travel out of town for meetings/events, but not overnight.

Generous benefit package offered including employee/dependent clinic and 16 paid holidays. The City of La Porte is a qualified employer for the Public Service Loan Forgiveness Program.

Applications and/or resumes will be accepted through December 23, 2024 at Indeed.com, or in person at Human Resources, 801 Michigan Ave., La Porte, IN 45350 or Park Office located at 250 Pine Lake Ave., La Porte, IN 46350.

The City of La Porte is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please let us know the nature of your request and your contact information.

The City of La Porte is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, national origin, age, military or veteran status, disability, sex (including sexual orientation and gender identity), genetic information, or any other characteristic protected by law. We are a drug-free workplace and conduct pre-employment drug testing and background screening as a condition of employment.